Convert Paper to Digital Documents
Get Organized, Save Time and Money, Store PDF Files on Your PC
Mounds of paperwork, bills, receipts, records crowd your life. Convert them easily to readable, editable PDF files and get them out of your desk and into your computer.
You’re drowning in a mire of paperwork. Each time you put away another bill or receipt, you’re faced with drawers bursting with paper. Taxes, warranties, banking, auto repairs and so much more. It’s the 21st Century, and there is a way to pare down that bulk of statements, notes, and brochures. It's Nuance Software's Paperport (for Win 2000, XP and Vista).
Nuance's focus is imaging and speech. In fact, they are about to release a speech capable car navigation system. PaperPort 11 organizes paper and digital documents simply and quickly. Manufacturers of printers and scanners, companies like Kodak and Brother, include ScanSoft PaperPort with their hardware. In record time, dig through your personal mountain of paper, personal and business. If you’re an entrepreneur or small business owner – this program will be essential to your bottom line.
PaperPort turns paper into electronic documents - PDF's. There's no reason to keep hard copies of most items now that a FAX signature is widely accepted as an original. It follows that a scanned signature converted to PDF and e-mailed is acceptable in many situations.
PaperPort installs easily. The first view is a desk-top environment that resembles the Windows applications you’re used to using. The user interface is complete with easily understood Wizards that help you choose what task you need to do first. Scan a document, organize a set of file folders. Set up preferences that allow you to have particular types of documents, for example, documents about car insurance, transfer automatically, upon scanning, to a folder you designate. You can even choose to have any emails that talk about car insurance copied to that same folder, again, automatically.
The program's documentation is easy to read - in minutes you can be immersed in a productive task even if you aren’t a computer whiz. The only piece of equipment you might want to acquire, if you don’t have one, is a simple document scanner with an auto feed feature. They're widely available from about $69. With that, you can take in your daily mail, open it, feed it to the scanner and have PaperPort hold the scans until you’re ready to spend just a few minutes filing the electronic docs.
This isn’t the only doc conversion program out there. There’s everything from Adobe’s Acrobat series to free- and shareware products. It might be worth trying some – most offer free trials. But Nuance is famous for flexibility, robust capabilities and affordable price point (PaperPort is under $200 or free with many scanners and printers).
It’s going to be the standard doc converter -- people like easy. Scanning becomes simple, OCR – conversion of text images to live text -- is transparent and PDFs lose their mystery and simply appear on your desktop at your command. Download a trial version and you'll be hooked.
