Delay Sending Email

Control When You Send Email

May 25, 2006 Sharon Koss

Have you ever sent and email message and instantly knew you forgot to include some information or the attachment? Prevent this from happening, delay it by one minute.

Have you ever sent an email message and instantly knew you forgot to include some information or the attachment? Microsoft Outlook (not Outlook Express) will allow you to set up a "Rule" to delay messages for whatever time period you need. This will give you a chance to open it and change messages before they are sent.

• Open Outlook, click on START, All Programs, Microsoft Office, Outlook.
• Click on TOOLS, Rules & Alerts.
• Click on New Rule "Start from a blank rule".
• Click in Step 1 box, "Check message after sending".
• Next, click on "On this machine only".
• Next, Click in Step 1 box, "Defer delivery by a number of minutes".
• Click in Step 2 box, "a number of" enter the number of minutes (usually 1).
• Click on OK, click on Finish.

Now when you click on Send, your message will be held for 1 minute before being sent. If you realize there is something that needed to be changed, you just click on the Outbox, then click on the message to open, make any changes and click on send again. You will have another one minute, before the message will be sent. This procedure may save you some embarrassing moments.

Another way to delay a message is to assign a date and time to deliver. To do this, open a New mail message, click on Options, Delay Options, Do not deliver before:, select the date and time, click OK. A good use of this option is to send a reminder message.

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The copyright of the article Delay Sending Email in Computer Software is owned by Sharon Koss. Permission to republish Delay Sending Email in print or online must be granted by the author in writing.

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