Microsoft Outlook has integrated features that combine Email, a Calendar, Tasks list and a Note pad. Some items also come from Word, Microsoft's word processing program.
Signatures
You can create an automatic signature easily that will be attached to all of your outgoing email messages. This will save you time and everyone who receives your email message, will have the information they need to contact you.
Create a Signature
Left click on TOOLS, Options, Mail Format, Signature Picker, New. Type a name, for example "Business", left click on NEXT, the Signature box will open, type your name, company name, title, business phone and any other information that you would like included in your signature. Press the ENTER button after each section so each section is on a different line. You can choose a different font and font color by clicking on the FONT button. Left click on FINISH after typing the information.
Choose your new signature by left clicking on the down pointing arrow in the white box next to: "Use this signature by default," on the MAIL Format screen.
Save Files (Menu Bar)
All of your email and contact files should be backed up periodically. Once a week would be minimal, two or three times a week depending on how many changes or additions you have made.
To Copy Your Files:
Left click on FILE, Import And Export, Export To A File, Next, Personal Folder File (.pst), left click on the overall directory, MAILBOX - (possibly will have your name here) Include Subfolders, NEXT, Save the exported file as:, C:\Windows\Local Settings\Application Data\Microsoft\Outlook\backup.pst, left click on the radio button in front of the words "Replace duplicates with items exported", Finish.
Whenever backing up your files, be sure you know the directory and file name you are saving your information to. Write down the location and date of each backup.
To save an individual file:
Left click on FILE, Save As, change to the appropriate directory, accept the file name or change the name to something more meaningful, click on the Save As Type, to change the type of file, (use Text Only (*.txt) or HTML (*.htm)), SAVE.
Both files will open in Microsoft Word. The .txt file will be plain text. The .htm file will open and the email toolbar will also open with the file.
Another easy way to save information is to use a Word document. Select and copy the information in the email file the same as you would in a Word document, open a blank document in Word, then paste a copy of the email file into your blank Word document. Your email file is now a Word document and can be edited and saved the same as any other Word document.
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