Microsoft Office has integrated features that allows you to combine documents from it's different software programs. Toolbars and Icons are the same.
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The toolbars and icons work the same way no matter which program you use. When you become familiar with for example Microsoft Word, you automatically know something about Excel, PowerPoint, Publisher and so on.
Open PowerPoint, click on START, All Programs, Microsoft Office, Microsoft PowerPoint, Blank Presentation, OK, click on first slide, OK.
A. Toolbars
There are several toolbars and sections of the PowerPoint screen that you should become familiar with before creating your first presentation. The easiest way to familiarize yourself with a new software program is to spend time just looking at the toolbars. Move the mouse overtop of each icon to see the name of the icon and it's purpose.
You should study the following toolbars, many of them and the icons are the same ones used in Microsoft Word and Excel.
Toolbars: Title Bar, Menu Bar, Standard Toolbar, Formatting Toolbar, Outline Pane, Office Assistant, View Toolbar, Horizontal, Scroll Bar, Drawing Toolbar, Status Bar, Taskbar, Notes Pane, Slide Pane
Vertical Scroll Bar, and the Elevator.
*** Note: The Standard and the Formatting toolbars are the most frequently used toolbars.
Standard Toolbar Icons: New, Open, Save, Email, Print, Spellcheck, Cut, Copy, Paste, Format Painter, Undo, Redo, Insert, Chart, Insert Table and Zoom.
Formatting Toolbar Icons: Font name, Size, Bold, Italic, Underline, Shadow, Left, Center, Right Alignment, Number List, Bullet List, Increase Font Size, Decrease Font Size, Increase Indent, Decrease Indent and Font Color.
There are a few other icons, but for this seminar we do not need them.
B. Open/Save Slide Show
Open: Click the yellow folder icon on the Standard Toolbar. Look in the directory and change
directory if necessary, click on file, click OPEN
Or FILE, OPEN, look in the directory change directory if necessary, click on file, click OPEN
Save As: FILE, SAVE AS, look in the directory change directory if necessary, click File Name
and change to desired name, and click SAVE. (Save As allows user to change the name, location and type of file.)
Save: Click the diskette icon on the Standard Toolbar
Or FILE, Save, (Save, saves the changes you have made to the document only, it does not allow users to change the name, location or type of file.)
